The Role

You’ll will be responsible for ensuring all administration for the function/event is complete and accurate including contracts, payments, accommodation allocation, menu choices and function sheets.

Excellent communication is required with all departments to ensure the smooth running of the event.

General Responsibilities 

  • Responsible for hiring the in-house DJ and any required external caterers, suppliers or equipment.
  • To organize ‘bridal allocation’ or corporate accommodation for events and to liaise with reception to ensure requests are adhered to and revenue maximised
  • Supervise all administrative responsibilities of events, including scheduling, communications, budgeting, selling procedures, client relations and billing.
  • Ensure corporate and hospitality group policies and procedures are followed.
  • Oversee and check the maintenance & quality of physical items: tables; chairs; equipment; linen and the appearance of the event rooms and foyers: wood work; carpeting; lighting, etc.
  • Record and monitor sales reports and plan and update monthly and yearly financial plans.
  • To coordinate Wedding Fairs and Menu Tasting Evenings.
  • To ensure all administration duties are carried out as required: filing is kept tidy & up-to-date, office areas are kept tidy & secure at all times to maintain guest confidentiality at all times in line with GDPR.

Communication

  • Communicate requirements of all assigned functions
  • Ensure the wedding coordinator is aware of all details, instructions and requirments

Other

  • To be able to work unsupervised in a busy environment demonstrating a confident and self-motivated attitude and to carry out instructions/requests given by your management team
  • Welcome and embrace change, with a positive attitude
  • To observe the rules and procedures of the company
  • To follow James Places guidelines on Holiday Requests and Sickness notification

To observe the company’s fire plan, COSHH and health and safety policy

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